Metadata Remediation of Legacy Digital Collections: Efficient Large-Scale Metadata Clean-Up with a Sleek Workflow and a Handy Tool

April, 2021 | Against the Grain [vol. 33, number 1]

Abstract: Metadata remediation of digital collections is inevitable. At some point, each repository faces the need to clean-up digital collections legacy metadata so that it conforms to new standards. Typically, this need emerges either as a response to an updated metadata application profile, or as preparation for migration to a new digital asset management system (DAMS). Normalized metadata is critical for an improved search experience and easy discovery of digital objects.

This case study focuses on the University of Nevada, Las Vegas’ (UNLV) experience of cleaning up and preparing non-MARC metadata for migration to a new DAMS. The author shares her experience on cleaning up over 50,000 records in Excel for slightly over six months. Excel is a convenient, easily accessible tool with hundreds of free tutorials online. The remediation work utilizes various functions and formulas that are used to manipulate and optimize the metadata consistency.

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Successful Management of an Outsourced Large-Scale Digitization Newspaper Project: Tips for Effective Collaboration, Increased Productivity, and Outstanding Deliverables

July, 2019 | Journal of Archival Organization [vol. 16, 2019 - issue 1]

Abstract: This article uses the case study of the Nevada Digital Newspaper Project (, an extension of the National Digital Newspaper Program (, to introduce proven strategies on how to successfully manage a large-scale digitization project. It provides tips on how to stay within the timeline and deliver products with outstanding quality, leveraging limited human resources, and engaging an external digitization vendor. It discusses practical project management techniques and tools, strategies for establishing collaborative vendor partnerships, and strategies for efficient communication with stakeholders.

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Digitization Workflows: Streamlining the digitization process and distinguishing the peculiarities in capturing various archival materials

February, 2019 | Against the Grain [vol. 31, number 1]

Abstract: A case study based on one librarian’s experience that shares some of the practices, issues, challenges and tips related to making the digitization process more robust. They are universal and equally helpful for large-scale and smaller scale digitization projects.

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Microfilm, Manuscripts, and Photographs: A Case Study Comparing Three Large-Scale Digitization Projects

February, 2019 | Journal of Contemporary Archival Studies [Vol. 6]

Abstract: This article is a case study comparing three large-scale digitization projects at the University of Nevada, Las Vegas (UNLV) Libraries: the Culinary Union Workers Local 226 Photographs, the Nevada Digital Newspaper Project, and the Entertainment Project. The authors compare the project management, workflows, and decision-making related to the many aspects of digitizing special collections and archives materials. The projects used both outsourced vendors and in-house labor and equipment to digitize microfilmed newspapers, mixed-materials manuscript collections, and photographic prints and negatives. Roles and responsibilities; grant funding; copyright, privacy, and confidentiality; arrangement; formats; and metadata are all discussed in relation to large-scale digitization.

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The digital librarian: the liaison between digital collections and digital preservation

December 11, 2018 | Digital Library Federation website, Blog and News

Abstract: A case-study article written for the Digital Library Federation (DLF) website, section 'Blog and News'.

It discusses the important role of the digital librarian as a liaison between digital collections and digital preservation. It also highlights some of the major responsibilities of the digital librarians at UNLV Libraries. Additionally, the paper emphasizes the key role of the digital librarian in advancing a step closer to a robust and efficient long-term digital preservation strategy.

The article was originally published at the Digital Library Federation (DLF) website as a follow-up of the lightning talk and the poster session at 2018 NDSA Digital Preservation Forum held in Las Vegas, NV

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